Tuition Assistance

The UofL Center for Military Connected Students has dedicated staff that process TA requests for all branches and they can be reached at miltuition@louisville.edu or 502-852-6444. They are UofL’s POC for service members using TA. They are not military education counselors or university academic advisors.

Students should register for any classes that they wish to take through ULINK, then request TA for each of those classes through their branch of services’ education portal. Once a student has an approved TA Form(s), they need to email the approved form(s) to our Military TA Staff at miltuition@louisville.edu for processing and to the Bursar’s Office at bursar3p@louisville.edu for invoicing. Once approved TA Forms are sent to us, we will verify student registration in ULINK and the accuracy of the information on the TA Form; if TA Forms are correct, the Bursar's Office will place a note in the student financial account that we expect a military tuition assistance payment on the student's behalf until we can invoice the Military for payment.

*Note. The window to request TA through the military education portals varies by branch but is generally no later than 7 days prior to any Course Start Date. Servicemembers must list the exact Course Name (ex. ENG 101) and correct Course Dates on their TA Forms to ensure the military will pay for those classes when UofL invoices for payment.

Each branch of service will require some version of an Evaluated Degree Plan (EDP) in order to use Tuition Assistance. The Evaluated Degree Plan is an official academic document provided by the Academic Institution (AI) that articulates all degree requirements for degree completion, identifies all courses required for graduation, and includes an evaluation of all successfully completed prior coursework.

Students should work with their university academic advisor to create an EDP for upload into their Service Education Portal that includes the following information, at minimum:

• Service member’s name
• Academic Institution (AI) name (Letterhead preferred)
• Name of degree pursing
• Classes/credits required for graduation/completion
• Evaluation of all successfully completed prior coursework (transfer credit)
• Evaluated military training and experience (JST or CCAF)
• Date EDP was completed
• Note: If you manually create this document through Word, Excel, or another application, save it as a PDF before you upload it to your Service Education Portal.

 Please contact us with any additional questions about EDP at 502-852-6444 or miltuition@louisville.edu

If a service member stops attending due to a military service obligation, UofL will work with the servicemember to try to identify solutions that will not result in a student debt for the returned portion. Please see our UofL Military Withdraw Policy.

If a service member is not eligible for a military withdrawal, a withdrawal from a course after the drop/add dates may result in a tuition charge being incurred. Please reference our University Registration Calendars for a chart showing the amount that may be owed.

If a servicemember is using military Tuition Assistance, the DoD may recoup money from the student for the amount owed from withdrawing from a course after the drop/add date. For more information on this process, please contact your branch of service education office. 

Once a service member using Tuition Assistance graduates with a degree or certificate, their branch of service might require updating the date of degree conferred in the education portal. Students will need to either notify our TA Staff at miltuition@louisville.edu to update their degree status or your branch of service might require supporting documentation (Official Transcript or School Letter) to be uploaded into their education service portal to avoid a transcript/diploma hold implemented by the military that would prevent them from requesting any further TA. For example, if a Servicemember using TA graduates with their bachelor's degree, they may not be able to request TA for any master's degree courses until supporting documentation for their bachelor's degree is uploaded into their education portal.

To get your supporting documentation uploaded, UofL students may email a request of Verification of Degree Letter to the Registrar's Office at regoff@louisville.edu including student name, date of birth, and student ID#. Students need to also indicate that they would like this verification of their degree letter sent back via email so that it can be uploaded to a military education portal. Students may also walk into the Registrar's Office during normal business hours with a photo ID and obtain a physical copy of the degree verification within minutes.  There is currently no charge for this verification letter. Students may also request an official transcript that can be used as supporting documentation as well. 

Once a student obtains their supporting documentation, they need to email the verification of degree letter or official transcript to our office at miltuition@louisville.edu and we will upload it to their Education Portal on their behalf. Students must include what branch of the military they are a part of so that we know which education portal to use.

Military tuition rates for all programs can be found on the Bursar website. 

Please provide a copy of either your tuition assistance authorization form or current orders (greater than 180 days) to miltuition@louisville.edu. More information can be found on our Military-Connected Student Benefits page.

TA use and approval is governed by your branch of service. Academic institutions are not involved in the TA approval process. For questions about TA eligibility and use, please contact your installation education center/office, or your unit education officer.

Your (Army/Air Force/Space Force/Coast Guard/Navy/Marine Corps) education counselor is a civilian employee of your branch of service, not a UofL employee. They are employed by installation education center’s/offices to counsel servicemembers on voluntary education. They are not your UofL academic advisor or UofL’s TA staff. To determine who your education counselor is please contact your installation education center/office, or your unit education officer.

UofL Bursar
bursar3p@louisville.edu
502-852-6503

UofL Registrar
regoff@louisville.edu
502-852-4662

Contact your assigned UofL academic advisor. Your advisor works for the college or school you are enrolled in. You can determine your UofL academic advisor by logging into your UofL ULINK account.

If a student’s military education account has a grade hold, they will need to contact an education counselor at their installation education office/center. An Army education counselor can temporarily remove this hold so TA can be requested.

Email us at miltuition@louisville.edu to verify your degree date and upload into the military education portal on your behalf.

If your branch of service requires supporting documentation to be uploaded, contact UofL Registrar regoff@louisville.edu or 502-852-4662 to obtain a verification of degree letter or an official transcript; then email that Supporting document to miltuition@louisville.edu and we will upload it to your education portal on your behalf.

TA approval and authorization to invoice the Army are separate processes. UofL can only invoice the Army once per month during the current term and only after the last drop/add date.

The Army TA payment process is entirely under the purview of the Army. They do not inform academic institutions when they will pay. Due to this army policy, our Bursar can place a notation on student financial accounts that we expect a TA payment from the military which will recalculate the amounts owed by the student. 

No. The window to request TA varies by branch of service, but is generally no later than 7 days prior to a course start date. Once the class has started students will NOT be allowed to request TA for that class.