Staff & Faculty Resources
Become a Red Bird Ally
Red Bird Allies are faculty and staff who have attended training to learn about the military-connected student experience and who understand the issues, concerns, unique perspectives, strengths and challenges of military-connected students. They are resources for students and other faculty and staff members in their units.
Red Bird training is held once per academic semester in the fall and spring. Training is two hours, and a free lunch is provided. If interested, contact the Center for Military-Connected Students.
UofL Military-related Policies and Procedures
Military Installation Access Request Process
If any UofL department or employee wishes to access a military installation for education or solicitation/recruiting purposes, an Installation Access Request must be sent through the UofL Center for Military Connected Students to the intended military installation Education Services Officer (ESO), per DoD Instruction 1322.25 "Voluntary Education Programs" regulations.
Installation Access Request Process:
Send the following Installation Access Request information to miltuition@louisville.edu no later than two weeks prior to the intended event:
- Date(s), times(s), location(s) and purpose of meeting
- Military requestor or sponsor of the meeting
- Name(s), title(s), phone number(s) and email(s) of all UofL attendees
You will receive a confirmation email for when military access request was sent and approved/disapproved.
*NOTE: DoD Instruction 1322.25, "Voluntary Education Programs," allows educational institutions access to installations to provide programs, services, and education guidance to their students or to participate in sanctioned education fairs. It also has a new section covering access for institutions that only want to provide academic counseling or support services to their students. These institutions must have a minimum of 20 military-connected students enrolled and must adhere to certain reporting requirements following the visit.
**NOTE: A DoD installation is any active duty military, reserve or National Guard, owned, leased, or operated base, reservation, post, site, camp, building, or other facility to which DoD personnel are assigned for duty. This includes, but is not limited to, locations at an active duty military installation, National Guard or reserve facility (state readiness center, armory, unity, etc.), or recruiting center (leased space inside a shopping mall or office building).
UofL Military Program Integrity Policy
The UofL Military Program Integrity Policy was established to help ensure compliance with program integrity rules consistent with the regulations issued by the Department of Education (34 CFR 668.71 – 668.75, 668.18 and 668.14) and the requirements outlined in the Department of Defense (DoD) Voluntary Education Partnership Memorandum of Understanding (MOU) related to misrepresentation, recruitment, payment of incentive compensation and tuition assistance. This policy will provide efforts to eliminate unfair, deceptive and abusive marketing aimed at service members. Its purpose is to also strengthen compliance with both Department of Education and Department of Defense policies and requirements regarding withdrawals and readmission requirements for service members.
UofL Military Leave Policy
The UofL Military Leave Policy protects employees from detrimental employment decisions based upon the employee’s military commitments by establishing military leave in accordance with the federal Uniformed Services Employment and Reemployment Rights Act (USERRA) and applicable Kentucky laws.
Military Duties
Military duties are an acceptable cause for an excused absence. Please see our Class Attendance and Excused Absences page for more details
Short absences (less than 30 days)
Military students (including those in the Reserves or the National Guard) may have required military activities which cause the student to be absent from class for a short period of time (typically 2-3 weeks once a year).
Once a student is aware of a call to duty which result in a temporary absence (less than 30-days) the student shall reach out to their instructors to determine if an accommodation can be made. If an accommodation cannot be reached, the student will reach out to the Center Military Connected Students (CFMCS) at milconstu@louisville.edu. They will provide a copy of their military orders and will identify the course and faculty member they were unable to come to accommodation with. The CFMCS will then reach out to the identified instructor(s) to attempt to come to an accommodation. If that effort is unsuccessful, the CFMCS will elevate the issue to the appropriate department chair and college leadership.
Long Absences (30 days or more)
In the case of a longer activation or deployment, the student should consult with their academic advisor and the Center Military Connected Students (CFMCS) for coordination with instructors to determine the best course of action based on the length of absence and percentage of the term completed.
See the Military Program Integrity Policy in the UofL policy and procedures database; specifically the sections on withdraw requirements, readmission requirements and termination of readmission eligibility.
Military Request to Withdraw with 100% Refund
If a Military student is notified of a deployment for a training event, natural disaster or combat mission that will impact their ability to complete their courses, the student can request a Military Withdraw with 100% Tuition Refund. Students need to complete the form below and email it along with a copy of their orders to their assigned Academic Advisor and the Center for Military-Connected Students at milconstu@louisville.edu
A determination will be made by the Registrar's Office to approve or disapprove the request.