UofL Military Policies

Military Student Recruitment, Withdrawal, and Readmission Standards Policy

The UofL Military Student Recruitment, Withdrawal, and Readmission Standards policy was established to help ensure compliance with the regulations issued by the Department of Education (34 CFR 668.71 – 668.75, 668.18 and 668.14) and the requirements outlined in the Department of Defense (DoD) Voluntary Education Partnership Memorandum of Understanding (MOU) related to misrepresentation, recruitment, payment of incentive compensation, tuition assistance, and service member withdrawal and readmission. This policy eliminates unfair, deceptive, and abusive marketing aimed at service members, and outlines the process for military withdrawals, and readmissions. Its purpose is to strengthen compliance with both Department of Education and Department of Defense policies and requirements regarding withdrawals and Readmission requirements for Service Members.

UofL Military Leave Policy

The UofL Military Leave Policy protects employees from detrimental employment decisions based upon the employee’s military commitments by establishing military leave in accordance with the federal Uniformed Services Employment and Reemployment Rights Act (USERRA) and applicable Kentucky laws.

Military Duties

Military Duties are an acceptable cause for an excused absence. Please see our Class Attendance and Excused Absences page for more details

Short absences (less than 30 days)

Military students (including those in the Reserves or the National Guard) may have required military activities which cause the student to be absent from class for a short period of time (typically 2-3 weeks once a year).

Once a student is aware of a call to duty which result in a temporary absence (less than 30-days) the student shall reach out to their instructors to determine if an accommodation can be made. If an accommodation cannot be reached, the student will reach out to the Center Military Connected Students (CFMCS) at miltuition@louisville.edu. They will provide a copy of their military orders and will identify the course and faculty member they were unable to come to accommodation with. The CFMCS will then reach out to the identified instructor(s) to attempt to come to an accommodation. If that effort is unsuccessful, the CFMCS will elevate the issue to the appropriate Department Chair, and College leadership.

Long Absences (30 days or more)

In the case of a longer activation or deployment, the student should consult with their academic advisor and the Center Military Connected Students (CFMCS) for coordination with instructors to determine the best course of action based on the length of absence and percentage of the term completed.

See the Military Student Recruitment, Withdrawal, and Readmission Standards in the UofL policy and procedures database; specifically the sections on withdraw requirements, readmission requirements, and termination of readmission eligibility.

Determining the best course of action

If a Military Student is notified of a deployment, training event, natural disaster, or combat mission that will impact their ability to complete their courses, the student has several options including a request for a Military Withdraw with 100% Tuition Refund. Students must contact our office at 502-852-6444 or miltuition@louisville.edu to discuss the situation, options, and process to apply.
 

1. Stay enrolled and finish the courses. Students should first notify their instructors and Academic Advisors about their military deployment or training. Advisors may have solutions specific to your program and Instructors can be flexible with students to complete remaining coursework. Examples may include excusing due dates, opening up the rest of the course in Blackboard early, or possibly issuing an Incomplete “I” grade which allows students six months to finish remaining coursework. 

   *This is a great option for shorter deployments / training events less than 30 days in length. 

    

2. Instructors can give a grade “as is” in this course. Assuming the completed coursework is satisfactory, the Instructor may issue a final grade based on that coursework, either by excusing the remaining work, averaging/ projecting your scores forward, or based purely on existing earned points.

   *This is a great option if you have completed majority of the coursework or have less than 30 days remaining in the course before you leave for deployment or training

    

3. If there is no acceptable accommodation, students can complete an online Military Withdraw request form. Students will need to attach substantiating documents (deployment orders, a memorandum from your chain of command outlining the dates and situation, etc) to the form as well. 

   *This is great option if no other accommodations meet student needs or if the deployment or training is greater than 30 days in length.

    

For a Military Withdraw request, a determination will be made by a petition committee in the Registrar's Office to approve or disapprove the request.

Isakson & Roe Section 1018 Requirements

Section 1018 of Public Law 116-315, Johnny Isakson and David P. Roe, M.D. Veterans Health Care and Benefits Improvement Act of 2020, added requirements for educational institutions participating in the educational assistance programs of the U.S. Department of Veterans Affairs (VA).

These provisions became effective June 15, 2021, and apply to institutions of higher learning and non-college degree institutions beginning August 1, 2021.

Many of the requirements are consistent with the requirements of the Principles of Excellence, currently in Executive Order 13607; however, there are requirements in addition to those embodied in the Principles of Excellence which schools must also satisfy to maintain approval for GI Bill® participation.

Under the provisions of Isakson & Roe Section 1018, institutions will provide financial information to students using U.S. Department of Veterans Affairs (VA) education benefits under chapter 30, 31, 32, 33, or 35 of title 38, U.S.C., or chapter 1606 of title 10, U.S.C. with a College Financing Plan (personalized shopping sheet).

This financial information will contain estimated total cost of the course that includes tuition, fees, books, supplies and any other additional costs

The portion of costs covered by VA education benefits (Chapter 30, 31, 33, 35 and 1606) is dependent on the eligibility of the student as determined by the VA. For all questions about eligibility for VA education benefits, refer to the VA. Department of Veterans Affairs website.

Cost of attendance (COA) estimates vary based on factors like program and college of enrollment and level of enrollment. The COA includes direct costs, that is cost billed by UofL, and indirect costs, things like transportation and personal expenses.

The following links are provided as resources to enable students to determine estimated cost of attendance.

Tuition and Fees

• On campus
• On campus, out of state
• Commuting students
• Hourly rates
• Estimated cost of attendance
• Cost Calculator

 University Resources

• Acceptance of Transfer Credits, including Military Credits
• Career Outcomes
• Center for Military-Connected Students
• Cost Calculator
• Graduation and Retention Rates
• Housing Rates
• Meal Plans
• State Licensure Confirmation Any additional requirements including training, experience, or examinations required to obtain a license, certification, or approval for which the course of education is designed to provide preparation
• Student Financial Aid Office Students who apply for and receive a financial aid offer can also view the type and amount of Federal financial aid on their College Financing Plan available in the SIS.
  • University Registrar

External Resources

• GI Bill® Comparison Tool
• Kentucky Department of Veterans Affairs Tuition Waiver
• College Financial Plan A model financial aid offer designed to simplify information that prospective students receive about costs and financial aid so they can easily compare institutions and make informed decisions about where to attend school. The College Financing Plan may be found in the SIS account after the student has been offered a financial aid package.
• College Scorecard A consumer planning tool and resource to assist prospective students and their families evaluate options in selecting a school.
• College Navigator A consumer tool that provides school information to include tuition and fees, retention and graduation rates, use of financial aid, and student loan default rates and features a cost calculator and school comparison tool.

 GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). UofL is approved to offer GI Bill® educational benefits by the Kentucky State Approving Agency.

“The appearance of U.S. Department of War (DoW) visual information does not imply or constitute DoW endorsement.”