UofL Military Policies
UofL Military Program Integrity Policy
The UofL Military Program Integrity Policy was established to help ensure compliance with program integrity rules consistent with the regulations issued by the Department of Education (34 CFR 668.71 – 668.75, 668.18 and 668.14) and the requirements outlined in the Department of Defense (DoD) Voluntary Education Partnership Memorandum of Understanding (MOU) related to misrepresentation, recruitment, payment of incentive compensation, and tuition assistance. This policy will provide efforts to eliminate unfair, deceptive, and abusive marketing aimed at service members. Its purpose is to also strengthen compliance with both Department of Education and Department of Defense policies and requirements regarding withdrawals and readmission requirements for service members.
UofL Military Leave Policy
The UofL Military Leave Policy protects employees from detrimental employment decisions based upon the employee’s military commitments by establishing military leave in accordance with the federal Uniformed Services Employment and Reemployment Rights Act (USERRA) and applicable Kentucky laws.
Military Duties
Military Duties are an acceptable cause for an excused absence. Please see our Class Attendance and Excused Absences page for more details
Short absences (less than 30 days)
Military students (including those in the Reserves or the National Guard) may have required military activities which cause the student to be absent from class for a short period of time (typically 2-3 weeks once a year).
Once a student is aware of a call to duty which result in a temporary absence (less than 30-days) the student shall reach out to their instructors to determine if an accommodation can be made. If an accommodation cannot be reached, the student will reach out to the Center Military Connected Students (CFMCS) at milconstu@louisville.edu. They will provide a copy of their military orders and will identify the course and faculty member they were unable to come to accommodation with. The CFMCS will then reach out to the identified instructor(s) to attempt to come to an accommodation. If that effort is unsuccessful, the CFMCS will elevate the issue to the appropriate Department Chair, and College leadership.
Long Absences (30 days or more)
In the case of a longer activation or deployment, the student should consult with their academic advisor and the Center Military Connected Students (CFMCS) for coordination with instructors to determine the best course of action based on the length of absence and percentage of the term completed.
See the Military Program Integrity Policy in the UofL policy and procedures database; specifically the sections on withdraw requirements, readmission requirements, and termination of readmission eligibility.
Military Request to Withdraw with 100% Refund
If a military student is notified of a deployment for a training event, natural disaster, or combat mission that will impact their ability to complete their courses, the student can request a military withdrawal with 100% tuition refund. Students need to complete the form below and email it along with a copy of their orders to their assigned academic advisor and the Center for Military-Connected Students at milconstu@louisville.edu
A determination will be made by the Registrar's Office to approve or disapprove the request.
Isakson & Roe Section 1018 Requirements
Section 1018 of Public Law 116-315, Johnny Isakson and David P. Roe, M.D. Veterans Health Care and Benefits Improvement Act of 2020, added requirements for educational institutions participating in the educational assistance programs of the U.S. Department of Veterans Affairs (VA).
These provisions became effective June 15, 2021, and apply to institutions of higher learning and non-college degree institutions beginning August 1, 2021.
Many of the requirements are consistent with the requirements of the Principles of Excellence, currently in Executive Order 13607; however, there are requirements in addition to those embodied in the Principles of Excellence which schools must also satisfy to maintain approval for GI Bill® participation.
Under the provisions of Isakson & Roe Section 1018, institutions will provide financial information to students using U.S. Department of Veterans Affairs (VA) education benefits under chapter 30, 31, 32, 33, or 35 of title 38, U.S.C., or chapter 1606 of title 10, U.S.C. with a College Financing Plan (personalized shopping sheet).
This financial information will contain estimated total cost of the course that includes tuition, fees, books, supplies and any other additional costs
The portion of costs covered by VA education benefits (Chapter 30, 31, 33, 35 and 1606) is dependent on the eligibility of the student as determined by the VA. For all questions about eligibility for VA education benefits, refer to the VA. Department of Veterans Affairs website.
Cost of attendance (COA) estimates vary based on factors like program and college of enrollment and level of enrollment. The COA includes direct costs, that is cost billed by UofL, and indirect costs, things like transportation and personal expenses.
The following links are provided as resources to enable students to determine estimated cost of attendance.
- On campus
- On campus, out of state
- Commuting students
- Hourly rates
- Estimated cost of attendance
- Cost Calculator
University Resources
- Acceptance of Transfer Credits, including Military Credits
- Career Outcomes
- Center for Military-Connected Students
- Cost Calculator
- Graduation and Retention Rates
- Housing Rates
- Meal Plans
- State Licensure Confirmation Any additional requirements including training, experience, or examinations required to obtain a license, certification, or approval for which the course of education is designed to provide preparation
- Student Financial Aid Office Students who apply for and receive a financial aid offer can also view the type and amount of Federal financial aid on their College Financing Plan available in the SIS.
External Resources
- GI Bill® Comparison Tool
- Kentucky Department of Veterans Affairs Tuition Waiver
- College Financial Plan A model financial aid offer designed to simplify information that prospective students receive about costs and financial aid so they can easily compare institutions and make informed decisions about where to attend school. The College Financing Plan may be found in the SIS account after the student has been offered a financial aid package.
- College Scorecard A consumer planning tool and resource to assist prospective students and their families evaluate options in selecting a school.
- College Navigator A consumer tool that provides school information to include tuition and fees, retention and graduation rates, use of financial aid, and student loan default rates and features a cost calculator and school comparison tool.
GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). UofL is approved to offer GI Bill® educational benefits by the Kentucky State Approving Agency.
“The appearance of U.S. Department of War (DoW) visual information does not imply or constitute DoW endorsement.”