CFMCS Military Withdraw Request
Determining the best course of action
If a Military Student is notified of a deployment, training event, natural disaster, or combat mission that will impact their ability to complete their courses, the student has several options including a request for a Military Withdraw with 100% Tuition Refund. Students must contact our office at 502-852-6444 or miltuition@louisville.edu to discuss the situation, options, and process to apply.
Here are a few options available to students in this situation:
Stay enrolled and finish the courses. Students should first notify their instructors and Academic Advisors about their military deployment or training. Advisors may have solutions specific to your program and Instructors can be flexible with students to complete remaining coursework. Examples may include excusing due dates, opening up the rest of the course in Blackboard early, or possibly issuing an Incomplete “I” grade which allows students six months to finish remaining coursework.
*This is a great option for shorter deployments / training events less than 30 days in length.
Instructors can give a grade “as is” in this course. Assuming the completed coursework is satisfactory, the Instructor may issue a final grade based on that coursework, either by excusing the remaining work, averaging/ projecting your scores forward, or based purely on existing earned points.
*This is a great option if you have completed majority of the coursework or have less than 30 days remaining in the course before you leave for deployment or training
If there is no acceptable accommodation, students can complete the online Military Withdraw form below. Students will need to attach substantiating documents (deployment orders, a memorandum from your chain of command outlining the dates and situation, etc) to the form as well. Complete the entire online form below and click the "Submit" button.
*This is great option if no other accommodations meet student needs or if the deployment or training is greater than 30 days in length
Military Request to Withdraw with 100% Refund
If it is determined that a Military Withdraw is the best option for the student, the process will include completing the online application form below and attaching a copy of orders.
The Military Withdraw is a two-step process completed by the student on one online form. We cannot process a Military Withdraw request without a copy of orders or another substantiating document for the deployment or training event. A determination will be made by a petition committee in the Registrar's Office to approve or disapprove both the Military Withdraw and the Tuition Refund portion of the request.
If your request is approved, you will receive a tuition reduction based on the date your withdrawal was processed in the Student Records System. If your petition is accepted, you will receive an additional tuition credit.
If you are using military TA or VA education benefits, and if withdrawal is after add/drop date, those funds are refunded to military/VA based on percent of course completed.
You will be notified via email of the disposition of your petition. If you have not been notified within two weeks, you may contact us at (502) 852-6444 or Khara Roberson at (502) 852-4366 to check on the status.