Student Activities Center Resources

Cancellation must be given to the SAC reservationist within 7 working days of events in the Multipurpose Rooms, Ballroom, Red Barn, and outdoor spaces. Cancellation must be given within 72 hours for events in meeting rooms and the Floyd Theatre.

If no cancellation is received, SAC staff will proceed with setting the reservation as requested. In the event that the reserving organization does not show up at their event or meeting, the event will be designated a No Show and will be billed as if the event did take place will all requested services.

Groups that accrue No Show events in the current academic year will have the following penalties levied:

First occurrence = Written notice.

Second occurrence = $25 fee.

Third occurrence = $25 fee and loss of reservation privileges for remainder of current academic year.

Louis Events and Catering is the preferred caterer for the University of Louisville on both the Belknap and HSC campuses and the exclusive caterer for University of Louisville Student Activities Center (SAC).

Louis Events and Catering does provide a cost conscious menu for student groups.

Donated food for student events may be exempt from this policy. In order to qualify for any exemption, student groups are required to fill out an electronic form or provided by the SAC reservationist.

All non-student groups are required to use UofL Catering by Aramark for all catering services. Outside food and beverages are not permitted, including bottled beverages. Please order here. 

Louis Events and Catering is the sole licensed alcohol provider for the Student Activities Center and the Red Barn. No outside alcohol service is permitted in the SAC or Red Barn.

The Red Barn and outdoor event spaces are not included in the exclusive catering agreement.

In order to provide you with the best service possible, we ask that you give us as much notice as possible. Even if the date of the event is only tentative, please make arrangements with the catering department so that we can get you on our calendar. Although five business days is appreciated we will attempt to accommodate you on shorter notice, but menu selections may be limited.

UofL Catering Website

Chalking is permitted only on sidewalks using light colored chalk in open, horizontal areas to allow for eventual removal by rainfall. Do not chalk under an overhang on the buildings, the side of a building or under ramps. Chalking is not permitted directly in front of doorways or on stairs to the building. Chalking is also not permitted on the sidewalks around the Speed Art Museum and within 50 feet of any of the Residence Halls. The use of industrial chalk, spray chalk or paint on sidewalks or buildings is prohibited.

University property and its facilities will be used in a careful and prudent manner so as to prevent any loss, defacement, or damage. The reservation holder is responsible for all damage to the facilities or grounds by those granted access to the facilities under their reservation.

The reservation holder is responsible for making sure that all garbage is placed inside provided garbage cans before leaving the facility. If the reservation holder would like the provided garbage cans emptied before the event ends, they may contact the SAC Manager on Duty. Any garbage that will not fit inside the provided garbage cans must be removed from the facility by the reservation holder or their designee. Items stacked on top of or beside a full garbage can are considered to be outside the garbage can and must be removed by the reservation holder or their designee.

Excessive trash, spills, or other circumstances resulting in the need for additional cleaning by University personnel may result in an Excessive Cleaning Fee being charged to the reservation holder. The Excessive Cleaning Fee will be a minimum of $100 and will be charged at the discretion of SAC staff. Failure to pay cleaning fees or the occurrence of multiple cleaning fees in an academic year may result in the suspension of the reservation holder's ability to reserve campus spaces.

Non-UofL groups may be required to present proof of general liability insurance for their events hosted in any indoor or outdoor space on campus. SAC staff can provide information about how to obtain appropriate insurance coverage.

https://app.smartsheet.com/b/form/9033d72804b6474e956a347bd242bbc4

The Information Desk of the Student Activities Center (SAC) on the third floor in W310 serves as the main lost-and-found station in the SAC. Lost items will be stored in a locked space in W310 and disposed of at the end of each semester.

SAC and Student Involvement staff will not be held responsible for any materials, equipment, or personal items left in the building. If you believe your property has been stolen, contact the ULPD immediately by calling 502-852-6111.

Other Lost and Found Locations on Campus

• BAB: Front desk on the first floor, (502) 852-5555
• SRC: Front desk, (502) 852-6707
• Ekstrom Library: West desk, (502) 852-6747
• ULPD: Floyd Street Parking Garage, (502) 852-6111

1st Offense – Verbal Warning. 

2nd Offense - $100. 

3rd Offense – No longer able to use SAC Facilities. 

No posters, banners, or other informational signage may be attached to walls, doors, windows, light poles, or railings, or posted anywhere else in or around the SAC without prior approval.

Flyers and promotional materials may not be placed on tables, chairs, counters, or anywhere else in dining and lounge areas within the SAC without written permission from the Director of the Student Activities Center. Abuse of this policy may result in the offending group or individual being charged for cleanup.

Whenever possible, the use of easels will be used to hold all signage for reservations. All easels must be placed out of the main traffic pattern as to protect those patrons that are visually challenged.

The use of candles, paint, fireworks, confetti, glitter, rice, rice bags, birdseed, smoke machines, smoking indoors, weapons of any kind, and illegal substances is prohibited at campus events. No tacks, tape, screws, Velcro, nails or other types of adhesive may be used to affix items or decorations to the facility.

The Student Activities Center and Red Barn are public event venues and therefore any film screenings or screenings of other copyrighted content at events must comply with federal and state copyright laws. Typically this means that in order to show a movie or TV show at an event, the event organizers must obtain permission from the content's distributor. Except in special circumstances, this permission is usually granted through a limited licensing agreement with a fee for that specific event. Even though the screening may be held at a venue that is part of an educational institution like UofL, that does not mean that screenings inside the SAC or Red Barn would necessarily qualify as educational use.

Some RSO events may be required to hire security through the University of Louisville Police Department. Many factors could contribute to security being needed and the Office of Student Involvement will make that determination in cooperation with ULPD. The most common reasons for security being required include alcohol service, late-night hours, open to the public, or events deemed high risk.

Security arrangements must be made at least 21 days in advance of the event. If the student group is not able to satisfy the security requirements, their event may be canceled. In the event that the RSO needs to cancel ULPD services, notification must occur at least 72 hours prior to the scheduled event or the organization will be billed.

Outside security staffing is not permitted at any events on university grounds except with written permission from the University of Louisville Police Department.

General tabling in the Student Activities Center (SAC) must occur only at designated information tables located on the first floor. All Registered Student Organizations (RSO) wishing to use a table must reserve at least two (2) business days in advance. 

• Table Availability & Use
  • Only one table per organization per day is permitted,
  • Registered Student Organizations (RSOs) may reserve up to three (3) Atrium tables. Once Atrium tables are full, RSOs must select another date.
  • Marketplace tables are for overflow if additional tables are needed for RSO’s or University Departments may reserve tables in the Marketplace area.
  • RSO/University Departments are limited to five (5) reservations per calendar month.
• Eligibility & Representation
  • Reservations are limited to registered student organizations and university departments only.
  • RSOs and departments may not use their privileges to “front” for non-university groups, outside companies, or commercial entities.
  • External organizations are not permitted to table. Career-related employers should be referred to the Career Center.
• Staffing & Conduct
  • Representatives must remain behind or within two feet of the table
  • Materials must clearly identify the sponsoring organization and should only be distributed from the reserved table to people. Handouts outside of this area are not permitted and should not be placed throughout the SAC.
• Passive Distribution Only
  • Tabling is intended as a passive activity for the distribution of literature or sign-up information only.
  • Tabling may not be used to host a speaking event, presentation, or invited speaker.
  • Active solicitation, demonstrations, or programming beyond literature distribution are prohibited. See options for hosting events and or on-campus distribution of literature.
• Prohibited Items & Activities
  • No amplified sound, speakers, microphones, or sound systems of any kind are permitted.
  • Stands, A-frames, free-standing signs, or displays that extend beyond the table footprint are prohibited.
  • Activities, people, or displays may not obstruct walkways, entrances, or other tables.
• General Rules
  • Organizations without a reservation will be asked to leave and may have tabling privileges suspended.
  • All RSO/University Departments are responsible for leaving their area clean and returning the space to its original condition.
  • Failure to comply with this policy may result in loss of reservation privileges. 

Please contact sac-res@louisville.edu for additional information.

Activities and/or events that take place on University of Louisville outdoor areas of campus must be sponsored by members of the university community, which includes registered student organizations, faculty, staff, students, and/or departments. The activity or event must be registered with the director of the Student Activities Center and Special Programs (DSACSP). Non-university organizations, individuals, and third parties are governed by the university’s Speech and Distribution of Literature policy and may register consistent with that policy.

Full Use of Campus Grounds Policy .

Yards signs are permitted to be placed on the campus grounds by University departments and recognized student organizations. Non-UofL organizations, businesses, or individuals are not permitted to place yard signs on campus grounds.

Guidelines for yard signs includes:

Yard signs should contain the sponsor’s name and date of the activity. For signs without a date, the sign should be up no more than 30 days. Signs should be placed in mulch bed and mulch rings around tree. Any sign placed in the lawn will be moved to the closest mulch area to the original location by a groundskeeper. Signs should be removed within 5 business days once the activity is concluded. Utilizing a map of where signs have been placed can ensure that all signs are taken down. Signs still up after 5 business days would receive a courtesy call from Grounds Services to remove the sign promptly. If signs are not removed, Grounds will remove signs for responsible disposal.